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ARMY HAJJ CONTINGENTS 2011

Salient Aspects

1. General 

a. 600 x Seats for Hajj - 2011 at own exp are available for allotment to desirous serving/retired Officers, Junior Commissioned Officers, Soldiers and Civilians  of Pakistan Army.
b. Applications will be received till 31 May. However, seats will be allotted on first come first serve basis.
c. Eligibility criteria will apply.
d. Contingents will be managed on no profit no loss basis.
e. Both the Contingents will be managed under pte scheme through Private Hajj Organizers’.
f. Hajj schedule and details of facilities will be finalized after receipt of quotations from the pte Hajj Organizers. This will take some more time. However, to enable the desirous individuals to decide on type of  package they need, tentative details of facilities likely to be arranged for both Contingents are given in proceeding paras.

2. Types of Contingents.  

There will be two contingents as under:-

a. Cat A (Short Duration 15 - 20 Days)  -   200-250 x Pilgrims
b. Cat B (40 Days)      -   350-400 x Pilgrims

3. Departure / Arrival of Contingents 

a. Both the Contingents will originate from Islamabad and terminate at Islamabad after Hajj.
b. In order to facilitate pilgrims from southern areas, desirous individuals are being asked for their preference to depart from Islamabad or Karachi. If numbers of pilgrims desirous to depart from Karachi are more than 40, Contingent will depart from Karachi otherwise entire contingent will depart from Islamabad. 

4. Cat A - Short Duration    

a. Duration. Approx 15 -20 days (Subject to flight schedule).
b. Contingent.  Will depart on commercial flights (direct/indirect) on any suitable airline.
c. Accommodation
(1) Makkah. 4/5 Star hotels at Makkah within 100-500 Ms from Harm.
(2) Madina.  4/5 Star hotels at Madina within 100-300 Ms from Harm.
(3) Batha Qurash, Khalidia, Azizia, Kudai etc.  In order to economize on expense, option of staying in Makkah or shifting to areas closer to Harm (Batha Qurash, Khalidia, Azizia, Kudai etc) for approx 3- 4 Nights are also being considered.
d. Tentative Stay
(1) 7- 8 Nights at Makkah.  
(2) 4 - 5 Nights at Madina.  
(3) 3-4 Nights at Batha Qurash, Khalidia, Azizia, Kudai etc. 
(4) 5 x Nights (8 to 13 Zilhajj) Mina/Arafat (In private Maktab with sofa cum beds).

Note:   Hajj schedule will be finalized after booking of hotels and flights.

e. Transport

(1) Govt Transport from Jeddah to Makkah.
(2) Moallim’s transport for rest of the movements.
(3) Shuttle service from Azizia to Harm and back (Three times a day) in case of adjustment.

f. Food  

(1) During the stay in 5 Star hotels, food will not be served. In case stay is arranged in 4 star hotels, food will be served.  
(2) Reasonable food with tea and cold drinks etc during the stay at building at Azizia, Mina and Arafat will be served.
g. Visit to Ziaraat in Makkah and Madina.
h. Issue of 10 lits of Abe Zam Zam to each pilgrim.
i. Literature on Hajj.
j. Travel Bags.

5. Cat B - 40 Days Contingent

a. Departure. Contingent will dep by PIA’s Hajj flights. Depending upon aval of good hotels, at reasonable/attractive price, contingent will be planned to dep either by early or last Hajj flight.
b. Accommodation.   Following options are being considered:-
(1) Makkah.  3/4 Star hotels at Makkah within 700 Ms from Harm.
(2) Madina.   3/4 Star hotel at Madina within 300 Ms from Harm.
(3) Batha Qurash, Khalidia, Azizia, Kudai etc.    In order to economize on expense, option of staying in Makkah or shifting to areas closer to Harm (Batha Qurash, Khalidia, Azizia, Kudai etc) for approx 3–4 Nights are also being considered.
c. Tentative Stay
(1) 24/25 Days at Makkah.   
(2) 8/9 x Day at Madina .
(3) 3-4 Nights at Batha Qurash, Khalidia, Azizia, Kudai etc. 
(4) 5 x Nights (8 to 13 Zilhajj) at Mina/Arafat in any private Maktab. 
Note:   Hajj schedule will be finalized after booking of hotels and flights.

d. Transport

(1) Govt Transport from Jed to Makkah.
(2) Moallim’s transport for rest of the movements.
(3) Shuttle service from Azizia to Harm (Three times a day) in case of Batha Qurash, Khalidia, Azizia, Kudai etc before and after Hajj.
e. Food.   Reasonable food (1–2 Dishes) with tea and cold drinks etc for entire duration (Including Hajj days) will be served. 
f. Visit to Ziaraat in Makkah and Madina.
g. Issue of 10 lits of Abe Zam Zam to each pilgrim before return to Pakistan.
h. Literature on Hajj.
i. Travel Bags

6. Hajj Expenditures

a. The Contingents will be managed on no profit no loss basis.
b. In order to proceed with booking of accommodation and related facilities, Hajj dues of last yr will be deposited by the applicants alongwith their applications as under:-

(1) Cat A (Short Duration-) - Rs: 3,42,000/- per head

(2) Cat B (40 days)  - Rs: 2,85,000/- per head

c. After finalizing the arrangements for Hajj 2011, details of expenditure will be intimated in due course.
d. Cost of separate room (Double / triple beds) will also be intimated later.
e. Consolidated bank draft will be prep in favour of Hajj & Umra Cell, PS Dte, GHQ and will be submitted alongwith application. 

7. Submission of Passports

a. Original ‘Intl Machine Readable Passport (IMRP) passports will be deposited by the applicants alongwith their applications.
b. Passport should have validity min up to 1 May 2012.    
c. Individuals, who are still in process of preparation of passports, may attach photo copy of token/receipt issued by passport office and ensure submission of original passports latest by 31 May.

8. Eligibility Conditions.  

Following are eligible to apply:-

a. All ranks (Serving/retired) of Pakistan Army and their families.
b. Civilians paid out of def estimates (Serving/ retired) and their families.
c. Families of all ranks (Serving/retired) which including wife, children, parents/ parents-in-law and dependant brothers and sisters of a/m individuals, only if accompanied by them.
d. Families of Shuhada alongwith their Mehram. 

9. In-Eligibility.

Following are ineligible to apply:-

a. Individuals under trial or against whom an inquiry has been ordered.
b. Individuals discharged from service on disciplinary grounds.
c. Ladies without “Mahrams”.
d. Ladies in advance stage of pregnancy.
e. Individuals who are suspected of undertaking business ventures by  making use of Army Hajj Contingents.
f. Individuals who are sick / very old/ medically unfit.
g. Individuals suffering from communicable and other diseases like acute heart, asthma, hepatitis etc.
h. Individuals who are above 70 yrs of age.
i. Individuals who do not accept accommodation allotment policy.
j. Individuals who have performed Hajj within last 5 yrs (Less those who desire to proceed for Hajj e Badl).

10. Policy on Allotment of Hajj Seats

a. Procedure
(1) Request for Allotment of Hajj Seats.   An individual can avail maximum of 4 seats, including himself.  In case more number of seats are required, request may be addressed to Hajj & Umra Cell giving details of compassion/requirement. Seats can only be demanded for following:-
(a) Self.
(b) Wife (Husband in case of female offrs).
(c) Father and mother.
(d) Father in law and mother in law.
(e) Unmarried son and daughter.
(f) Mehram in case of female applicants (In accordance with Islamic and Saudi Immigration Laws).
(g) Dependant sister (Widow/divorced).
(h) Application Forms as per Anx A, B, C, D & E will be submitted.
b. Priority for Allotment of Hajj Seats.  Seats will be allotted on first come first serve basis provided the applications are submitted before 31 May 2011.
c. Choice of Package/Sharing
(1) Seats will be allotted as per request i.e (Short Duration Contingent or 40 days Contingent). Individual will indicate type of sharing of rooms in his application ie quad, triple or double beds. If no sharing is indicated, it will be taken as quad sharing.
(2) In order to economize cost, all individuals will be accommodated on quad sharing basis (Ladies and gents will be adjusted in separate rooms) less those who will opt for separate rooms by paying additional cost. Additional cost will be intimated later.
d. Swapping/Change of Package. Will only be entertained prior to finalization of  contingents ie 31 May 2011.
e. Waiting List.   Cat wise waiting list will be maintained strictly in accordance with date of receipt of application in Hajj & Umra Cell. Dropped seats will be allotted to applicants as per waiting list seniority.
f. Cancellation of Allotted Seats
(1) Seats once allotted will not be cancelled/surrendered except on extreme compassionate grounds before finalization arrangements (31 May 2011). All such requests will be addressed to Hajj & Umra Cell and must reach before due date.
(2) Cancellation request will only be entertained prior to finalization of contingent.
(3) In case seats are surrender after finalization of contingents, all exp incurred till then will be borne by the applicant. 

11. Submission of Applications/Travel Documents  

a. Applications alongwith travel documents as per check list attached must be deposited with Hajj & Umra Cell. Incomplete applications will not be entertained. 
b. All serving individuals will fwd their applications through their respective Unit/Formation HQ/Branch/Organization. Applications received directly will not be entertained.
c. Retired individuals may deposit their applications by hand at reception, GHQ Gate No. 3 or send by post directly to Hajj & Umra Cell on following address:-
Hajj & Umra Cell, PS Dte / AG’s Branch, GHQ, Rawalpindi
d. All intending pilgrims are requested to use UMS Service of Pakistan Post.  

12. Further Information.   

For further information or queries, contact at following numbers:-

Office : 051-561-30428 & 051-9272874

Mob : 0331 526 1461

   

 



 

  

 

 

 

 

 


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